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Succession Planning in the Nonprofit Sector
An annotated bibliography by the Ontario Network of Employment Skills Training Projects (ONESTEP)
Summer, 2006
Overviews: Demographic transition and the need for succession planning
The following resources define succession planning and explain its importance to the nonprofit sector.
Forsgren, Gary. �Recruitment, Retention, Succession: Do You Know Who Your Future Leaders Are?� NewsLink: British Columbia Public School Employers� Association Winter 2006: 1-5. 13 July 2006.
This is a brief article on changing workplace demographics and labour shortage concerns. It is intended as a �call to arms� for employers, providing basic statistical information and posing questions to provoke strategic thought from those affected.
Hall, Holly. �Planning Successful Successions.� The Chronicle of Philanthropy Jan 12 2006. 13 July 2006.
This is a well-organized and informative article about the growing significance of succession planning. The author includes several case examples, paying special attention to why these organizations felt the need to plan and what their results were.
Sankey, Derek. �Leadership Crisis Looms in Non-profit Sector.�Calgary Herald 6 Aug 2005. Hire Ground Careers. The Hour Group. 13 July 2006.
This brief article from the Calgary Herald describes the impact of leadership turnover on the province�s nonprofit sector. Particular attention is paid to the problem of salary competition: the danger that nonprofits face when pitted against private organizations who can offer higher pay rates and benefits.
Teegarden, Paige Hull. �Nonprofit Executive Leadership and Transitions Survey 2004.� Annie E. Casey Foundation 2006. 13 July 2006.
Summary provided here.
This research report provides statistical data on leadership transition within the nonprofit sector. It establishes a demographical background of the current nonprofit executive class (with further attention to diversity and gender issues), and forecasts the changes and challenges facing the sector based on the probability of executive turnover. The full report is provided, along with a brief summary linked underneath.
Succession Planning: General Guidelines and Tips
The following resources provide guidelines and tips for planning and implementing successions.
Adams, Tom. �Frequently Asked Questions about Executive Transition & Succession Planning.�TransitionLeader 3.1 (Winter 2005-6). 13 July 2006.
This FAQ details the process of hiring a new executive director, the challenges often faced during the process of succession planning, and the difference between non- and for-profit succession planning policies and approaches.
Conway, Marion. �The Search for an Executive Director.� Nonprofit Boards and Governance Review 4.0 (1 Aug 2005). Charity Channel. 13 July 2006.
This article provides a comprehensive guide to hiring a new executive director. The outline is given in steps marked by committee meeting agendas, and includes additional tips for assembling a committee and evaluating potential candidates.
Howe, Teresa. �Succession Planning and Management.� CharityVillage. 19 July 2004. 13 July 2006.
This article provides a simple overview of succession planning and its importance. It lists the key components of an efficient succession plan and gives four measurement criteria for evaluating a completed plan.
Leadership Skills Development
The following resources pertain to the training and development of new leaders.
Cantor, Paul. "Succession Planning: Often Requested, Rarely Delivered."Ivey Business Journal Online January/February 2005. 13 July 2006.
This article is oriented towards the corporate sector, but it provides a number of helpful case examples and tips for identifying leadership competencies and developing leadership candidates. The author argues that succession planning is more than an isolated process; he explains how to integrate succession management into a company�s overall strategic plan, starting with skills identification.
Shenkman, Michael H. �Manage for Today, Mentor for Tomorrow.� Nonprofit World 23.5 (September/Oct 2005): 28-30. Centre for Sustainability. 13 July 2006.
This article discusses the benefits of mentoring. Brief and engaging, it explains what mentors do and how they can be effective in leadership development.
Knowledge Transfer
The following resources deal with the transfer and maintenance of institutional knowledge.
�Knowledge Transfer Guide.� Government of Alberta. 22 March 2004. 13 July 2006.
This chart includes tips and simple instructions for tracking and transmitting employee knowledge. These are easy strategies for circulating knowledge that might otherwise be confined to one or few personnel.
Rothwell, William J. �Introducing Technical (Not Managerial) Succession Planning.�Public Personnel Management 33.4 (Dec 22 2004): 405-420. AllBusiness. 13 July 2006.
This is a primer on technical succession planning, which aims to preserve institutional knowledge rather than appoint executive positions (the latter being managerial succession). It includes ideas and tips on how to do so, as well as a case study from the Pennsylvania Department of Transportation (PennDOT).
Succession Plan Templates
The following are sample succession plan and emergency succession plan policies.
�Emergency Succession Plan.� CompassPoint Executive Leadership Services. 2003. 13 July 2006.
This is a sample emergency succession plan, modeled on one adopted by a San Francisco agency. It identifies the priority functions of an executive director, indicates the provisional director, and details what duties they will fulfill in the event of a short term, long term, or permanent unplanned absence.
�Sample Succession Plan Policy: Association of Baltimore Area Grantmakers Executive Leadership Succession Policy.� Enterprise Foundation. 13 July 2006.
This succession policy belongs to the Association of Baltimore Area Grantmakers and is sourced by the Enterprise Foundation. The plan provides a timeframe by which to implement new leadership, assigns tasks to the outgoing executive director, names a Transition Committee and describes the process they will undergo.
---. �Sample Emergency Succession Plan: Association of Baltimore Area Grantmakers Leadership Development and Emergency Succession Plan.�
This is an emergency succession plan belonging to the same organization. This plan is more detailed, and involves: key functions of the executive, staffing strategy, communication plans, the responsibilities of and compensation appointed to an Acting Executive Director.
�Succession Planning.� Experience Works. London Economic Development Corporation. 13 July 2006.
Experience Works provides a general succession plan policy template, linked from a site with basic tips. The emphasis is placed on long-term planning, with meetings in 6-month intervals mandated to develop potential leaders and candidates within the organization.
Case Studies
These are noted examples of succession planning within the nonprofit and public sectors.
Arditti, Marilyn J. and Nininger, Dr. James R. �Renewing Organizations: Managing Workforce Transitions.� Canadian Centre for Management Development 2004: 18-22. Canadian School of Public Service. 17 July 2006.
This is a report intended to help the public sector manage workforce transitions. Within a section devoted to succession planning, three case examples of effective succession plans are provided. These include the RCMP, the Canadian Transportation Agency, and Indian and Northern Affairs Canada.
Niwinski, Alice. �A Model Succession Process: Vancouver International Writers Festival.� Vancouver International Writers Festival March 2006. Centre for Sustainability. 13 July 2006.
This report describes the process undergone by the Vancouver International Writers Festival in the aftermath of their founding Artistic Director�s retirement. The report is comparatively long, but presented in clear, at times anecdotal terms. It may be quite useful to organizations undergoing a similar process.
United Way of New York City. �New Study Says Nearly Half the Leaders of NYC�s Nonprofit Agencies to Retire in Five Years.�Press Release. 23 October 2003. 13 July 2006.
This is a press release from the United Way of New York City, including a link to the full report it summarizes. To prepare for looming retirements, the United Way have established Leadership Fellows Programs to help employees learn leadership skills.
Additional Links
CompassPoint Nonprofit Services. 2006. 13 July 2006.
This is a research, consulting and training group that works exclusively within the nonprofit sector. Their website includes the Board Caf�, an electronic newsletter targeted to directors of nonprofit organizations, and extensive resources.
TransitionGuides. 2003-06. Annie E. Casey Foundation. 13 July 2006.
This organization was established by the Annie E. Casey Foundation as part of their Leadership Development Initiative. It provides resources, tools and services pertaining to non-profit leadership transition.
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